Ph.D. Student Handbook
Students must complete satisfactorily a total of sixteen (16) course units at 6000-level or above, with a minimum grade of B, for a total of 60-64 credits. Normally a student will complete 32 credits during the first year, 24 credits during the second year, and 8 credits in the third year.
During their second and third semesters, all students must take the yearlong course on Pedagogy (Theory and Practice of Second Language Teaching | SPPO GR6001-02; 2 credits per semester).
The first semester of the third year will be devoted to an independent research study (SPAN GR9811; 4 credits), in which the student will prepare for the M.Phil. essay. During the second semester, every student will enroll in the Workshop on Scholarly Writing (SPAN GR6200; 4 credits) to complete the dissertation prospectus.
To ensure a combination of breadth and depth, during the first two years students should take courses in most of the areas available in the Department of Latin American and Iberian Cultures. Areas of study are defined in each individual professor’s profiles. All sixteen courses must be taken for a letter grade (not Pass/Fail). A student may opt to enroll in MA courses (4000-level or 5000-level) only under exceptional circumstances and upon approval of the DGS. Courses beyond the required sixteen may be taken for a grade or “R” (Registered for the course; no qualitative grade assigned).
Two yearlong workshop series are required of all students in their first year:
- Research and Professional Development Workshop | SPAN GR6100-01 (4 credits)
The Research and Professional Development workshop series (SPAN GR6100) will focus on research strategies and will provide students tools and resources to work with archival materials and to plan their research inquiries. These workshops offer guidance on how to draft seminar papers, articles, and research proposals. The workshops will foster the professional growth of students, introducing them to the world of academic journals, to professional associations, and to general resources that may facilitate or enhance their research. All workshop sessions will be required of all students and will be coordinated by the Director of Graduate Studies, who will invite specialists to address each of the different topics proposed.
The fall series on Research and Professional Development may include sessions on: introduction to research, library resources, Digital Humanities, New York City resources, summer research, grants and fellowships, and professional associations. The spring series may address questions of academic writing, such as seminar papers and abstracts, how to write a paper for a conference, and how seminar papers become publishable journal articles, among other topics
- Colloquium in Latin American and Iberian Cultures | SPAN GR9045-46 (4 credits)
The Colloquium in Latin American and Iberian Cultures (SPAN GR9045-46), a lecture series, will require that students participate actively in the guest lectures and workshops that the department sponsors throughout the academic year. Students must attend each lecture and will fulfill various roles throughout the year: they will introduce guest speakers, coordinate panels, serve as discussants, or moderate debates following lectures and presentations. This series will train students to assume different professional roles. The workshop component of the Lecture Series, also required of all students in the program, will be led by the series coordinator along with the relevant event’s organizer, who will engage every first-year student as a collaborator in a particular role.
The faculty recognizes that students may need to supplement their studies with courses in other departments and programs. A total of four 6000-level courses may be taken outside the department with the approval of the Director of Graduate Studies (DGS). During their first year in the Ph.D. in Latin American and Iberian Cultures program, students may not take any of the six minimum required courses outside the department, except in unusual circumstances, and then with the approval of the DGS. Courses beyond the sixteen seminars required for the doctoral degree may be taken within or outside the department. Courses outside Columbia University (Inter-University Doctoral Consortium) cannot be taken within the first year. Courses cross-listed by the department and taught by affiliated faculty are considered as offered within the department.
Continuing students should request appointments to meet with the DGS each semester, during pre-registration, to discuss course selections for the following term. New students should meet with the DGS during orientation week, but may register for LAIC Ph.D. seminars in advance. Anticipated dates of registration are listed in the Office of the Registrar’s schedule.
Students may register for classes through Student Services Online (SSOL). For more detailed registration information, refer to the GSAS Registration page. Courses through the Inter-University Doctoral Consortium require a registration form and consultation with the DGS.
The expectations of a typical doctoral career (60-64 credit points) in the Department of Latin American and Iberian Cultures are:
• 3 doctoral seminars at LAIC (12 credits)
• 3 doctoral seminars at LAIC (12 credits)
• Theory and Practice of Second Language Teaching | SPPO GR6001 (2 credits)
• First language examination (or a summer language course before the third semester)
Two Yearlong Series:
1. Research and Professional Development | SPAN GR6100-01 (2 credits per semester)
2. Colloquium in Latin American and Iberian Cultures | SPAN GR9045-46 (2 credits per semester)
• 2 doctoral seminars (8 credits)
• A Practical Approach to Second Language Teaching: Strategies and Mentoring | SPPO GR6002 (2 credits)
• 3 doctoral seminars (12 credits)
• Second language examination
1 Yearlong Teaching Fellowship: Teach 1 section per semester of Elementary or Intermediate language acquisition (Spanish or Portuguese)
• Supervised Independent Research for the M.Phil. list | SPAN GR9811 (4 credits)
• The M.Phil. Essay
• Workshop on Scholarly Writing | SPAN GR6200 (4 credits)
• The Dissertation Prospectus Discussion
• First dissertation chapter
• Second and third dissertation chapters
1 Yearlong Teaching Fellowship: Teach 1 section of 3349 or 3350 per semester
• Dissertation Writing Fellowship (no teaching)
• Application for an external fellowship
Independent Study in lieu of coursework
Independent studies are usually intended to prepare the reading list for the M.Phil. in Latin American and Iberian Cultures degree. Otherwise, they will be reserved for those special cases in which a student needs directed reading in an area not covered regularly in coursework. Students may take only one independent study per semester, usually in the second or third year. The total number of independent studies throughout a student’s graduate career normally may not exceed two. Students should secure the approval of the DGS before making definitive arrangements with an individual professor to undertake an independent study. It is expected that an independent study will involve a syllabus, written assignments, and a final letter grade. A student who has been approved to engage in independent study should register for SPAN G9811: “Supervised Individual Research.”
Credit for graduate work done elsewhere
An incoming student may receive credit for up to two courses completed previously. The DGS will secure the fulfillment of all the first-year requirements of the Ph.D. in Latin American and Iberian Cultures program before awarding credit to a student for approved courses taken earlier in another academic institution. That is, a student may receive credit for graduate coursework done at another institution in the terms specified by the GSAS, excluding the departmental requirements, which must be satisfied by coursework pursued at Columbia. For more detailed information regarding credit for prior graduate work students may consult the GSAS policy on Transfer Credit for Ph.D. students.
Final papers for graduate courses
Papers for classes taken in LAIC will be due one month after the last day of classes. Students should be assigned a grade of IN (incomplete) by the university deadline announced by the Office of the Registrar. Instructors must complete this operation through SSOL’s “Web Grading” feature. Final grades to replace the provisional grade of IN will be due one month after the deadline for receipt of papers. Instructors must assign the final grade through SSOL. Students will submit their papers to the professor via email by the announced due date.
This evaluation procedure was approved by the Graduate School of Arts and Sciences and allows for the timely assessment of students every semester. In each doctoral seminar, student performance is graded in the context of critical reports, reviews, oral presentations, midterm examinations, and other scheduled assignments. Students are also evaluated based on their interventions in class, which allow their professors recurrent opportunities to detect weaknesses and to engage in a sustained appraisal of academic performance throughout each seminar. Students are granted a month after a seminar concludes to submit a final project that entails research and analysis. Each student conducts the relevant research gradually throughout the semester, with the professor’s supervision. The result of this exercise is a critical essay that may be transformed into a publishable, peer-reviewed article with pertinent revisions, and submitted as part of the collective work pursued in the required workshops.
Late work and incomplete grades
Any student who does not comply with the announced deadlines for exams and papers will have the grade for the written exercise in question lowered. An exception may only be made in the case of a medical emergency. For the sake of equity, students cannot make (and instructors will not agree to) individual arrangements with their professors regarding the timetable for submission of final exams or papers, except in medical emergencies. Incomplete grades may not be carried for more than one semester, except in emergency circumstances. Students who have completed all work for a course and have not received a final grade for the course one month after the due date of the final paper are urged to notify the DGS as soon as possible. Incomplete grades that are not removed by the submission of a qualitative grade by the instructor within one year will be changed to a final grade of “F” by the Registrar, in accordance to the Graduate School of Arts & Sciences policy on incompletes.
Every student must demonstrate reading ability in two foreign languages appropriate to his or her prospective field of specialization. The choice of languages will be made upon consultation with the DGS, but students who are planning to specialize in Latin American cultural studies should choose Portuguese as one of their languages. The requirement is typically satisfied by passing a reading proficiency examination administered by the relevant department. A student may also fulfill each language requirement by passing a one-semester (or summer term) elementary course in the chosen language with a minimum grade of B+. At least one language exam must be completed before the second year in the program, and both exams and/or courses should have been taken by the end of the second year. Students must satisfy one of the language requirements before the third semester to be eligible for the Master’s degree. Students will not be allowed to sit for their M.Phil. prospectus discussion (see below) until all language requirements have been met.
It is essential that all graduates of the department have a strong command of both Spanish and English. Native speakers of one language who need to improve their skills in the other are expected to do so speedily and professionally. The university sponsors free courses in English, and there are funds available to allow students to enhance their command of Spanish during the summer months. All incoming students should make certain that their Spanish and English skills are satisfactory by the end of their first year in the program.
To be admitted to candidacy for the Ph.D. in Latin American and Iberian Cultures degree, students must pass a qualifying Master’s evaluation. First-year students will meet with the DGS soon after the completion of the first semester to receive an evaluation of their performance. At the end of each semester, faculty members will evaluate all aspects of each student’s performance, including written assignments completed for courses (exams and papers). Faculty members evaluate the students during a meeting held once each semester. Students must pass one of the language requirements before they apply for the Master’s degree.
After all the evidence is considered by the graduate faculty, the student will be informed that she or he has:
- passed the evaluation and is invited to continue studies toward the doctorate. Once all GSAS and departmental requirements have been met, the student may request to be awarded Master’s degree. If the evaluation takes place before the deadline for the May conferral date, the student should have applied for the M.A. already and will receive the M.A. in May. If it takes place after the May conferral date, the student will apply for the October conferral date. Students must apply to the Office of the Registrar to be considered candidates for the Columbia University Master of Arts degree.
- passed the evaluation yet is not allowed to continue on to the Ph.D. in Latin American and Iberian Cultures degree. The student would then be eligible for the one-year terminal Master’s degree. A student who is judged eligible for a terminal Master’s degree will need to complete all first-year course work successfully and prove proficiency in one language, after which he or she will be recommended to the GSAS to receive a terminal Master’s degree at the next possible date.
- failed the evaluation if the departmental requirements have not been met and will be asked to withdraw or face dismissal from the program at the end of the first year.
Annual evaluation of students
At the end of each academic year, the faculty reviews the progress of each student (see above for the first-year evaluation). The faculty closely monitors each student’s scholarly and professional development, particularly during the crucial first two years. Among the items covered during this review are the following: quality of written material, performance in class, grades, teaching performance, and due progress toward the degree. Because the faculty does not wish to encourage students who may not be able to complete the degree, any student who has generally performed below expectations may be placed on departmental probation or be asked to withdraw from the program.
Individual counseling and other support services are available on campus should students encounter difficulties with any aspect of their graduate careers or have problems of a personal nature that may impact their academic performance.
The Residence Unit (RU) and other registration categories
Residence Unit (RU): The Residence Unit is a full-time registration category for one semester (whether or not the student is taking courses), which provides the basis for tuition charges and stipend deposits. Six Residence Units—including the two for the M.A. in Latin American and Iberian Cultures degree—are required for the M.Phil. and Ph.D. in Latin American and Iberian Cultures degrees.
Extended Residence (ER): After completing six Residence Units, students are required to register for Extended Residence in any term in which they are holding a university teaching appointment (Teaching Fellowships), taking a class, or completing a degree requirement, other than the dissertation defense.
Matriculation and Facilities (M&F): Advanced students who are neither holding a university teaching appointment nor completing a degree requirement can satisfy the continuous registration requirement (see Continuous Registration) by registering for “Matriculation and Facilities (M&F),” which allows them to make use of various university facilities. M&F is the correct registration status for a student writing or defending the dissertation. Students must register M&F during the term in which their dissertation distribution takes place, even if the distribution occurs during the summer term.
Students who are not on a teaching appointment at Columbia and have completed their M.Phil. in Latin American and Iberian Cultures degree requirements (for instance, those holding a yearlong Dissertation Writing Fellowship) must register for M&F status. Students may not register on a part-time basis.
The M.Phil. in Latin American and Iberian Cultures degree
The M.Phil. examination consists of two parts: an essay on the student’s field of specialization and a discussion of the student’s dissertation prospectus. The M.Phil. essay is based on the works included in a reading list that is prepared by the student, in consultation with a faculty member, as part of the independent study (SPAN GR9811) for which all students register in the third year. The list should be prepared and the related M.Phil. essay should be written during the fall of the third year of study. The discussion of the prospectus will take place during the spring semester of the third year (the student’s sixth semester).
The M.Phil. essay
For the first part, the essay, the student will choose a broad period or area and will compose a comprehensive list of primary, critical, and pertinent theoretical works, in consultation with two members of the department’s faculty. This list will allow students to read widely in the chosen field or area to acquire a sense of its boundaries, main problems, and the relevant critical discourse in order to contextualize their future work. The list should consist of no fewer than 75 items.
The essay is based on the works included in the list, and will adhere to the following parameters:
The guidelines for the exercise will be sent via email by the Director of Academic Administration or the Director of Graduate Studies on a Friday morning at 9:00 a.m. and submitted via email to the Director of Graduate Studies and the examination committee, with a copy to the Director of Academic Administration, by 5:00 p.m. the following Monday.
The essay will be written in Spanish, Portuguese, or English
The student may consult whatever sources she or he may deem necessary.
The exercise will consist of four questions or statements, among which students will choose and respond to three.
The three responses should be comprehensive yet concise—each between 15 and 20 pages in length.
The DGS will request questions or statements for possible inclusion in the essay guidelines from the two members with whom the student has worked to formulate the reading list. Copies of the completed essay will be distributed to the two faculty members involved, who will send comments to the DGS evaluating the student’s performance within two weeks. The DGS will share a synopsis of these comments with the student. The examiners will provide individual comments and feedback to the student as well. Before being allowed to proceed to the dissertation prospectus discussion, a student may be asked to retake any section of the essay if any aspect of the first effort is judged unsatisfactory. The two faculty examiners will go on to serve in the student’s dissertation reading committee.
The prospectus discussion
Upon successful completion of the M.Phil. essay, the student will choose a dissertation sponsor, if she or he has not done so previously. Students are encouraged to consult with the DGS regarding this choice. Once a sponsor has been confirmed, the student will proceed to draft the dissertation prospectus in the context of the Workshop on Scholarly Writing (SPAN GR6200). The prospectus is a 15 to 20-page document with an appended bibliography. It begins with a narrative section that explains in detail the proposed thesis topic, the critical and theoretical instruments used to approach it, and the existing scholarship on the subject, followed by an overarching plan for its development in the form of a chapter-by-chapter synopsis. Students should consult with the DGS if in doubt about the formal aspects of the prospectus.
The prospectus is prepared in consultation with the sponsor who, in turn, determines when the document is ready to proceed to a discussion with the committee. The sponsor becomes the third member of the M.Phil. prospectus committee, unless he or she was already involved in the preparation of the student’s reading list. In such cases, the third member will be chosen by the DGS in consultation with the sponsor and the student. Students are encouraged to seek advice and guidance from all members of the reading committee while preparing the dissertation prospectus.
The prospectus discussion is a two-hour oral exercise in which the student confers with the reading committee regarding the proposal. The date of the discussion is determined in consultation with the DGS, who will make the necessary arrangements for the meeting to take place. The student will distribute copies of the prospectus to the members of the committee at least two weeks before the scheduled date. If the committee approves the prospectus, the student will receive written comments from every member of the reading committee at least 48 hours before the meeting. At the end of the discussion, the student will step outside, and the three members of the committee will determine the overall outcome of the M.Phil. examination, which should reflect the student’s performance in the essay and in the discussion of the prospectus. The members of the reading committee will vote formally on whether to approve the project and to recommend the student for receipt of the M.Phil. in Latin American and Iberian Cultures degree. Successful completion of the M.Phil. examination means that the committee approves the project and recommends that the Graduate School of Arts and Sciences grant the student the M.Phil. in Latin American and Iberian Cultures degree. The student’s status at that point will be ABD (All But Dissertation). The reading committee may also decide to grant the M.Phil. as a terminal degree.
Upon approval of the prospectus, the student will embark on the preparation of the dissertation. Students must schedule semesterly chapter meetings with the dissertation sponsor and at least one other member of the dissertation committee (beginning in the semester after the prospectus defense). Beyond these meetings, students are always encouraged to consult and to share their work regularly with the three members of the dissertation committee as they advance toward completion of the dissertation. The committee will meet with the student to discuss every chapter. GSAS requires that all dissertations be written in English. Students who wish to write the dissertation in Spanish or Portuguese must request permission to do so from GSAS. (See applicable regulations in the GSAS website.) Such requests are routinely granted. Typically, the student receives a Dissertation Writing Fellowship (DWF) during her or his fifth year in the program.
Dissertation defense application and registration
Dissertation defense application
The student is responsible for distributing copies of the dissertation at least four weeks before the defense is to take place, and for notifying the Director of Graduate Studies and the Director of Academic Administration once all members have received their copies. Notification of distribution is critical to the scheduling of the defense date. Once the final draft of the dissertation is completed and approved by the sponsor and the reading committee, the department will submit the Application for the Dissertation Defense form to the GSAS Dissertation Office at least two weeks in advance of the anticipated date of the defense. The dissertation sponsor will contact all members of the defense committee in consultation with the DGS. (See the GSAS dissertation dates and deadlines for application and distribution deadlines associated with a particular conferral date.) The DGS is responsible for scheduling dissertation defenses; students never schedule their own defenses. The doctoral candidate will be given all materials necessary to complete the deposit of the dissertation with the GSAS Dissertation Office at the defense. The GSAS Dissertation Office website has more information about this final step.
Present at the defense will be: the student, the sponsor, the two other internal members of the dissertation committee, and the two external readers. The chair of the defense committee will serve as moderator for the proceedings. The defense will begin with a short (20-25 minute) presentation by the student. Afterward, the members of the committee may direct questions or comments to the candidate in turn. At the end of the exercise, the student will step outside and the five members of the defense committee will vote formally on whether to recommend the dissertation to GSAS for approval and for any other notations of distinction in the manner described by GSAS. If the vote is positive, the student will proceed to prepare the final version for deposit with the GSAS Dissertation Office, making sure to incorporate any emendations suggested by the members of the defense committee during the proceedings. If the vote is negative, the student will not be recommended to the Graduate School of Arts and Sciences for receipt of the doctoral degree.
All students must be registered during the term—including the summer term—in which they distribute the defense copies of the dissertation. Filing early in the term is recommended to ensure approval of the defense committee before the deadlines. Provided that all 6 required Residence Units are fulfilled, students who are distributing and/or defending must register for either M&F or ER. Students who are defending while on teaching or research appointments, or who are also completing pre-dissertation degree requirements register for ER; all others should register for M&F. These rules apply to the summer as well as to the fall and spring semesters.
If students who are U.S. citizens distribute any time between the first day of the fall semester and the day before the start of the spring semester, their final registration is in the fall semester.
If students who are U.S. citizens distribute any time between the start of the spring semester and the day before the start of summer session, their final registration is in the spring.
If students who are U.S. citizens distribute any time between the start of summer session and the day before the start of the fall semester, their final registration is in the summer.
International students in F-1 or J-1 status must consult with the International Students and Scholars Office regarding their registration requirements.
For more information, refer to the GSAS Dissertation Office website.
The deposit, and not the defense, is the final requirement for the Ph.D. in Latin American and Iberian Cultures degree. After the successful defense and complete deposit of the dissertation, the degree is awarded on the next subsequent conferral date, in October, February, or May of each year. Students must clear all outstanding accounts in order to receive their degree. See the GSAS website for more information on the award of the degree.
Good academic standing for Ph.D. students includes but is not limited to:
Acquiring an advisor
Maintaining consistent contact with the departmental Director of Graduate Studies and dissertation sponsor
Fulfilling the dissertation prospectus requirement
Holding semesterly chapter meetings with the dissertation sponsor and at least one other member of the dissertation committee (beginning in the semester after the prospectus defense)
Completing degree requirements and maintaining superior quality of work as determined by the department
Maintaining a cumulative grade point average (GPA) of at least 3.0
Holding no more than one mark of Incomplete at any given time
Fulfilling pedagogical requirements and responsibilities as designated by the department and GSAS
Meeting other criteria specified by the department
The department will communicate any additional criteria for good academic standing and candidates should be familiar with them. Any questions should be directed to the Director of Graduate Studies.
Awareness of requirements
All students must be familiar with the Graduate School of Arts and Sciences guidelines as explained on the GSAS website and in the GSAS handbook. Students should pay special attention to information regarding registration and the timely submission of documentation and forms for degree conferral. It is not the responsibility of the DGS, the Chair of the department, the student’s dissertation sponsor, or the department’s administrative personnel to ensure a student’s compliance with official GSAS regulations. Exceptions and/or exemptions from any of the department or GSAS requirements or schedules are granted, if at all, with reluctance and after consultation with and/or written request to the appropriate officer. Students should consult with the DGS as early as possible with any question concerning requirements, overall progress toward the degree, deadlines, etc.
Teaching opportunities and responsibilities
Graduate students have the opportunity to teach undergraduate courses in Spanish language and Latin American or Iberian cultures, in preparation for which they must attend pedagogical training seminars and workshops sponsored by the department. Students may teach during the second, third, and fourth years in the program. The department determines teaching assignments with a view to giving students wide pedagogical experience. Students can also apply to become Columbia College Core Preceptors after they have fulfilled all requirements for the M.Phil. in Latin American and Iberian Cultures degree. The Office of the Core sends a general request for applications annually to all graduate students.
A minimum of two years of teaching are required and additional pedagogical duties may be assigned if warranted. Students are expected to perform their teaching responsibilities professionally and judiciously, including attendance to meetings, following directions from the language or section coordinator, timely grading, holding office hours, and other related tasks. A student’s pedagogical performance is assessed as part of the yearly evaluation of the graduate cohort. Any student who experiences difficulties related to teaching should seek help immediately from the appropriate source. For more information on teaching responsibilities see the GSAS Graduate Student Teaching Guidelines.
The Columbia University Center for Teaching and Learning offers an extensive list of resources. All students are encouraged to create a teaching portfolio from the beginning of their teaching careers.
Time to degree
Students are only guaranteed funding for five years. The department may request an additional teaching fellowship on behalf of a student in the sixth year, but such a request must be warranted by the instructional needs of LAIC’s language program and is subject to approval by the GSAS Office of the Dean.
Updating personal information
If a student’s permanent or local address changes, he or she must update that information through Student Services Online (SSOL). All international students must be sure that the main office has on record a copy of their current visa. If a student’s visa expires, the student should submit a copy of the renewed visa to the Director of Academic Administration as soon as possible. Students must be cognizant and in strict compliance with any and all applicable laws of the United States federal government and with the requirements and expectations of the U.S. Department of Homeland Security and the United States Citizenship and Immigration Service (USCIS). It is not the responsibility of the DGS, the Chair of the department, the student’s dissertation sponsor, or the department’s administrative personnel to ensure students’ compliance with U.S. legal stipulations.
Fellowships are awarded by the Graduate School of Arts and Sciences through individual departments on the basis of demonstrated academic merit, in recognition of current academic achievement, and in expectation of further scholarly success. Fellowship recipients are subject to GSAS rules and regulations.
Fellowship awards provide full tuition, a nine-month stipend, and basic health insurance coverage available through the University on a yearly basis. Students are responsible for all other fees, such as the student activity fee, one time transcript fee, international, and university facilities fee on a yearly basis.
Upon admission, students are offered a five-year award that combines fellowships and teaching assistantships. Normally students hold a Graduate Fellowship during year one (no teaching responsibilities) and a Teaching Fellowship in years two through four. In year five the student holds a Dissertation Writing Fellowship (DWF), which carries no teaching duties. All GSAS fellows, except those with specific research fellowships that require them to be away from campus, must register during the registration period indicated in the GSAS academic calendar and must reside in New York City or its vicinity during the term of their award in order to devote their full attention to their academic studies.
U.S. citizens or Permanent Residents who are recipients of fellowship awards that include teaching or research responsibilities are required to complete the financial aid forms for the federal aid programs. Students must submit the Columbia University Application for Loan and/or Federal Work-Study and must have completed the Free Application for Federal Student Aid (FAFSA). The financial information contained in these documents will NOT alter the amount of the fellowship award from GSAS. For more information on fellowships see the GSAS Fellowship Information web page.
Students will receive an email notification from GSAS once stipend checks are deposited or ready to be picked up. Students are strongly encouraged to sign up for the direct deposit option via SSOL. Should they decline the direct deposit option, students must be registered and are required to show a valid Columbia University ID card to pick up stipend checks at the Cashier at Kent Hall. Stipends are processed as follows for GSAS students:
Students without teaching or research responsibilities will receive 2 stipend checks over the academic year, generally in September and January.
Stipends for students who are appointed as teaching fellows or preceptors will be distributed as 18 bimonthly deposits (September through May).
Other types of financial aid
Departmental funds to sponsor participation in academic conferences
The Department of Latin American and Iberian Cultures awards funds competitively on a yearly basis to students who are invited to deliver a paper in a scholarly conference. Only one request will be considered per student per year, and never in the first year. A student may only receive funding twice in his or her graduate career. Funds will not be granted for participation in graduate student conferences.
Department deadlines are as follows:
February 15 for conferences held January through April
June 15 for conferences held May through August
October 15 for conferences held September through December
Students should submit a brief request in writing to the DGS accompanied by official information about the conference (a website address or printed publicity), a copy of the abstract submitted to the conference organizers, the message indicating acceptance of the proposed paper, and a detailed budget of estimated travel expenses.
The maximum amount of a departmental travel grant is $500. The student should apply simultaneously for the GSAS Matching Travel Fund subvention, which grants a maximum of $250 toward conference expenses. This award is not guaranteed and requests are considered on a first-come, first-served basis. Please contact Tianna Hewitt, LAIC’s Financial Assistant for details.
Upon return to campus, the student should present all original receipts to LAIC’s Financial Assistant, along with the GSAS notification of award of a Matching Travel Fund subvention.
Funds for summer study and/or research abroad
GSAS guarantees summer funding awards of approximately $3,800 to Ph.D. students during their fully funded years in the program (years 1 through 5). These awards are intended for short-term research abroad, for enrollment in summer academic programs, or to advance Ph.D. program requirements while remaining in New York during the summer months. Funds may not be used solely for the purposes of enhancing language proficiency.
FLAS awards and other available fellowships
FLAS awards are available for students planning to study languages pertinent to their field of research. For more information about FLAS Fellowship awards see the relevant website. For other available fellowships, applications, and deadlines see the GSAS Fellowship website. GSAS maintains a searchable database of fellowships and grants available to Columbia graduate students.
Teaching during the summer term
A limited number of Spanish language courses are taught on campus during the summer term, administered by Columbia’s School of Professional Studies (formerly known as the School of Continuing Education). Students must be in good standing in the program to be considered as summer instructors, and they must be at least in their second year in the program when they apply. Priority for staffing these courses is determined as follows:
graduate students who have not yet taught in summer school, in order of seniority (i.e., starting with fifth-year students, then fourth-year, etc.)
graduate students who have taught once in summer school, again in order of seniority
graduate students who have taught twice in summer school, etc.
no student will be assigned to teach more than one course unit (and this in separate sessions, if at all) unless the entire priority list has been exhausted.
Pedagogical performance by the student in all previous teaching opportunities during the academic year and/or summer term will be factored into the determination of teaching assignments for the summer session.
U.S. citizens and Permanent Residents
Income tax is not withheld on fellowship stipends paid to U.S. citizens and Permanent Residents. However, all grant aid (scholarships, fellowships) that exceeds the cost of tuition and required fees, books, and related classroom expenses is subject to U.S. income tax. Also subject to tax are any amounts received representing payments for teaching and research. The Controller’s Office at Columbia withholds income tax amounts earned through research or teaching appointments. W-2 forms will be issued for amounts earned and withheld for research or teaching appointments only. The student is responsible for accurately reporting stipend amounts and for making estimated tax payments if appropriate.
Financial aid received by international students is subject to U.S. income tax. Income taxes for international students are withheld from university payments for teaching and research in the humanities and the social sciences. Fellowships awarded to international students are subject to taxation and 14% federal withholding on the amount in excess of tuition and fees. International students should receive the 1042-S form as tax documentation for their fellowships.
The United States has tax treaties or agreements with roughly 40 countries and territories under which their citizens may be exempt from all or part of U.S. income tax. Treaties are negotiated for the avoidance of double taxation and the prevention of fiscal evasion with respect to taxes on income and capital. Treaties vary from country to country, and tax exemption may vary based on an individual’s status (student, professor, etc.) and the number of years that individual has been in the U.S. For more information about tax treaties see the Department Treasury’s Publication #901, United States Tax Treaties. Students may contact the International Students and Scholars Office (ISSO) for further information.
The graduate lounge is located in room B07. The room contains several computers, a networked high-volume laser printer, a small refrigerator, desks, and seating areas. Lockers are also available in the basement hallway (near room B06A).
Teaching Fellows office
One office is available for shared use by teaching fellows: B06A. The office includes two desks, WiFi access, and a filing cabinet.
Please ask the Administrative Aide for teaching supplies or office supplies for the graduate lounge. Students who are applying for jobs may ask for a supply of departmental letterhead and envelopes for their applications. Students should not retrieve reams of paper from the main office without notifying the Administrative Aide.
Students applying for academic positions may mail up to twenty job applications through the department free of charge. Campus mail does not require postage; please ask the staff for an intramural envelope for such mailings. Students who go abroad for the academic year or who leave campus for an extended period of time should inform the office staff of their forwarding addresses.
A multi-function photocopier/scanner is located in the departmental office and is available to students during office hours (9:00 a.m to 5:00 p.m., from Monday through Friday). Graduate students have an allowance of 1,000 copies per year and unlimited scanning.
Telephones and fax machine
There is a telephone in the graduate student lounge from which students can make local calls. The telephones in the main office are reserved for departmental use. The fax machine in the main office may be used for local numbers and to receive faxes from any source. The fax machine line number is (212) 854-5322.
Main office access
Office hours at Casa Hispánica are from 9:00 a.m. until 5:00 p.m., from Monday through Friday. If a student is facing an emergency situation that requires access to the office beyond these hours, she or he should call the Department of Public Safety by dialing 99 (on campus) or calling (212) 854-5555.
Assignment of carrels in Butler Library
Carrel space available to graduate students in Butler Library is extremely limited; hence, only students who are in need of using library resources and who are sure that their work habits will adapt effectively to the carrel situation should consider applying. The Graduate School of Arts and Sciences has provided a basic set of requirements for awarding carrels, and has further requested that departments develop criteria for assigning them on a yearly basis. The GSAS guidelines are as follows:
Students must have earned the M.Phil. in Latin American and Iberian Cultures degree
The department must support the students’ application.
Students must be within six years of first date of registration in the Ph.D. in Latin American and Iberian Cultures program and must be in good academic standing.
Students must claim carrel space granted to them in 201 Butler Library. The space will be reassigned to another student if unclaimed after a month.
Toward the end of each summer (generally in late August), the Director of Academic Administration will distribute any available carrel spaces for the following year. The following criteria will determine the department’s recommendation to the GSAS on the assignment of available carrel space:
Carrels will be assigned for a maximum period of two years.
Priority will be given to fifth-year students on a Dissertation Writing Fellowship (DWF).
If any carrels are left, they will be offered to students who have already held a DWF—first to students who have not been assigned a carrel previously, and then to students who have had a carrel previously and who are close to finishing their dissertations.
The Graduate School of Arts and Sciences and the Center for Career Education uses the Interfolio dossier service to handle all credentials and letters related to the search process. Each student must open an Interfolio account, so that reference providers can either upload or forward their letters of recommendation to the service. The Center for Career Education has created an Interfolio dossier service overview that provides step-by-step instructions for using the system. This information can be found on the Center for Career Education website.
LAIC Graduate Student Writing Workshop
The Writing Workshop | Taller de Redacción hosts peer-review sessions of academic prose in Spanish and in English, as well as colloquia, mock panels, writing retreats, and editorial round tables for graduate students.
Applied Pedagogy Workshops
The Language Program of the Department of Latin American and Iberian Cultures is home to many linguists and language specialists who are active researchers and well-known references in fields related to second-language acquisition, applied linguistics, and language pedagogy, among many others. The monthly Applied Pedagogy workshops are open to LAIC teaching fellows. The goal of these workshops is to enhance the development of our Language Programs (Spanish, Catalan, and Portuguese) by presenting, discussing, and debating pedagogical approaches to foreign language teaching.
Graduate School of Arts and Sciences (GSAS)
Columbia University Center for Teaching and Learning
Graduate Student Association @ LAIC (GALAIC)
Arts and Sciences Graduate Council (ASGC)
Institute for Latin American Studies
Center for Brazilian Studies
Center for Mexican Studies
Language Resource Center
Interfolio Dossier Service
Main telephone for Butler Library: (212) 854-2271
Butler Library Circulation Desk: (212) 854-2235
Latin American and Iberian Studies Library: (212) 854-3630
Modern Language Association (MLA)
Northeast Modern Language Association (NEMLA)
Latin American Studies Association (LASA)
American Association of Teachers of Spanish and Portuguese (AATSP)
Brazilian Studies Association (BRASA)
North American Catalan Society (NACS)
American Comparative Literature Association (ACLA)
Consejo Latinoamericano de Ciencias Sociales (CLACSO)
Guía del Investigador Americanista
Latino Heritage Documentation Project
The Professor is In
EMERGENCIES: dial 911
Department of Public Safety (for a security, fire, or medical emergency) | on campus, dial: 99; off campus: (212) 854-5555
Department of Latin American and Iberian Cultures: (212) 854-4187
Main Office Fax number: (212) 854-5322
Graduate School of Arts and Sciences Office of Student Affairs: (212) 854-8903
Graduate School of Arts and Sciences Office of Financial Aid: (212) 854-3808
Student Medical Services: (212) 854-2284
Medical Center | On campus extension: 7-7979; off campus: (212) 305-8100
Counseling and Psychological Services: (212) 854-2878